Sampling Of Packaging Materials

Sampling Of Packaging Materials

Department : Quality Control

SOP No:  SOP/QC/013

Objective: 
To lay down a procedure to describe the steps to be followed for sampling of Packaging Materials.

Scope:
Applicable to all the Packaging materials received in plant.

Responsibility:
Officer/Executive- QC Packaging.

Accountability:
Head  - Quality Control.

Procedure:
1. On the receipt of packing materials, Warehouse informs to the Quality control for sampling through Good  Receipt Note (GRN).

2. Warehouse person must check details of ‘On Test’ labels against GRN.

Pre-sampling operation :
1. Determine the number of containers to be sampled as per sampling plan.

2. Check the condition, integrity and seal of individual container.

3. Separate out damaged containers.

Procedure For Confirm Physical Sample Drawing:
Sampling, collection procedure :
1. Ensure that surrounding area is clean.

2. Transfer the container (one type of material and one lot at a time) in the designated sampling area.

3. For packaging material supplied in rolls, perform sampling as per attachment – I. Discard first 5 feet of material and take approximate 8 – 10 feet of foil from each roll for analysis.

4. Withdraw the sample (for packaging material received in other than rolls) from containers as per the sampling plan
 ).

5. For packaging materials received in other than rolls, perform physical parameters and record the observation in the sampling observation sheet. Bring the samples specified in the attachment – V to laboratory to perform destructive tests / complete analysis and record the observations.

6. Collect the sample in a clean dry plastic bag and seal the bag.

7. Affix the label on the bag with following details duly filled in :

1. Name of Packaging material.
2. Inspection Lot No.
3. Date of receipt
4. Date of sampling
5. Quantity sampled

8. Affix the label “ Sampled” on the container from which sample is withdrawn and mention the following details on the label.

Date.:
Sign :
Sampling details as X/Y Where,
X : Sequential number of Container from which sample is withdrawn.
Y : Total number of containers to be sampled.

9. Make entry in the sequential log.

10. After sampling reseal the container received and return to under test area.

11. Bring the sample to QC – Packaging laboratory for analysis.

Procedure For Sampling Report Printing :
1. Switch On the PC.

2. Double click on the “SAP Logon” icon on the desktop.

3. Again double Click on “Log on” key and give user name and password and press “Enter” key in your Key board and SAP menu will open.

4. Click on “Command field”  and type the Transactions code “ZSAM” and press “Enter”  key (SAMPLING REPORT) and Sampling report  screen  will  be open .

5. Enter all the mandatory fields like Plant , Lot creation Date ,Inspection Lot No.,and tick mark on “Packing material” and press  ok key or F8 key.

6. Again enter all the mandatory fields like Packed in, Condition of Containers, Storage Condition,, No. of samples Inspected, critical Defects, Major Defects etc.

7. Press on Execute key or F8 key and print window will be open, and type printer name  in “Output Device” field and press  print key and collect the sampling report.

8. On completion of sampling report log off the SAP.

SEQUENTIAL LOG BOOK OF PACKING MATERIAL SAMPLING

Date	Time	Material Sampled	Inspection Lot No.	Sampled by	Remarks

Sampling plan

(containers received v/s containers to be sampled)

No.  of containers received	No.  of containers to be Sampled
1	1
2	2
3 to 8	3
9   to 27	5
28 to 64	5
65 to 125	8
126 to 216	8
217 to 343	13
344 to 512	20
513 to 729	32
730 to 1000	32
1001  and above	50

Sampling plan

(material other than rolls)

Delivery Size	Sample Size for Printed Packaging Material	Sample Size for Primary Packaging Material and Un-printed Packaging material
2 to 8	2	2
9  to 15	3	2
16 to 25	5	3
26 to 50	8	5
51 to 90	13	5
91 to 150	20	8
151 to 280	32	13
281 to 500	50	20
501 to 1200	80	32
1201 to 3200	125	50
3201 to 10000	200	80
10001 to 35000	315	125
35001 to 150000	500	200
150001 to 500000	800	315
500001 and above	1250	500

Packaging Material And Sample Size For Complete Analysis

S.No.	Name of  packaging Material	Sample quantity (Complete analysis)
1	Cartons/ Catch cover		10 No.
2	Labels		10 No.
3	Literature		10 No.
4	BOPP tape		01 Roll
5	Polythene bag/shrink pouch/Air bubble sheet		05 No.
6	Corrugated box		01 No.
7	Corrugated partition/plate		05 No.
8	Desicant 1 gm to 5 gm 10 gms and above		25 No. 5 No.
9	HMHDPE containers		05 No.
10	Triple laminated pouch		05 No.
11	Glass bottles		20 No.
12	Aluminium seals		10 No.
13	HDPE bottles 40cc to 250cc 300cc to 950cc 1000cc and above		25 No. 10 No. 5 No.
14	Plastic caps		25 No.

Packaging material lab. Q.c.-sampling observation sheet

1.                  Name of the Material: 2.                  Name of Supplier: 3.                  MRN No. : 4.                  Date of receipt: 5.                  No. of Container received : 6.                  No. of Container sampled : 7.                  Total Qty. Sampled : 8.                  Packing  condition/Intactness : 9.                  Remarks :      Signature of Sampler/Date:

quality control department      

Sampling report

MRN No                    :

Material No               :

Date of Receipt           :

No of Containers received :        Inspection Lot No        :

Batch No                  :                    No of Containers Sampled :

Total Quantity Sampled     :        Batch Quantity           :

Manufacturing Date        :           Vendor Batch No          :

Expiry Date                :

Material Description       :

      

*Manufacturers Name  : 

Sampling Date            :        

Packed in                :

Condition of Containers  :

Storage Condition        :

Physical Appearance [ For Raw Material ]      :

                          1.  Color           :

                          2.  Odour           :

                          3.  Color Shade     :

                          4.  Foreign Matter  :

                          5.  Black Particles :

                          6.  Others          :

AQL Observation  [ For Packing Material ]        :

                        No. of Samples inspected :

                          a.  Criticl Defects    :

                          b.  Major Defects      :

                          c.  Minor Defects      :

Certificate of Analysis  : 

Reference SOP Number     :

Any other Observation    :

Signature of Sampler                          Signature of Reviewer

Retest Period For Packaging Material

S.No	Primary Packaging Material	Retest Period	Test to be performed
1	PVC	24 month	Description, Physical appearance, Packing/ Storage condition
2	PVC/PVDC	24 month	Description, Physical appearance, Packing/ Storage condition
3	Al. Foils	24 month	Description, Physical appearance, Packing/ Storage condition
4	Glassine paper foil	24 month	Description, Physical appearance, Packing/ Storage condition
5	LDPE bags	24 month	Description, Physical appearance, Packing/ Storage condition
6	HMHDPE containers	24 month	Description, Physical appearance, Packing/ Storage condition
7	Triple laminated pouch	24 month	Description, Physical appearance, Packing/ Storage condition
8	Silica Gel bag	24 month	Description, Physical appearance, Packing/ Storage condition
*9	Glass bottles	24 month	Description, Physical appearance, Packing/ Storage condition
*10	Aluminium seals	24 month	Description, Physical appearance, Packing/ Storage condition
S.No	Secondary Packaging Material	Retest Period	Test to be performed
1	Carton	24 month	Description, Physical appearance, Packing/ Storage condition ,pasting
2	Label/ sticker label	24 month	Description, Physical appearance, Packing/ Storage condition
3	C.Boxes/Partition/Plate	24 month	Description, Physical appearance, Packing/ Storage condition, Gumming
4	Literature	24 month	Description, Physical appearance, Packing/ Storage condition

• Tweet
• Share
• Share
• Share
• Share

About Admin MC3

This is dummy text. It is not meant to be read. Accordingly, it is difficult to figure out when to end it. But then, this is dummy text. It is not meant to be read. Period.

Related Post